TeamGantt vs GanttPRO:
schedule ownership, free capacity and planning tiers.
Compare TeamGantt vs GanttPRO by schedule ownership, free capacity and planning tiers. Four buying briefs explain the required package, capacity checks and costs to confirm.
Choose the workflow.
Then check the package.
TeamGantt separates managers who change schedules from collaborators who update assigned work. GanttPRO uses paid user plans with edition-based planning depth. Start by deciding who needs to change dates and whether workload or portfolio planning is essential; a Gantt view alone does not settle either decision.
Seven differences that change the shortlist
| Buying question | TeamGantt | GanttPRO |
|---|---|---|
| Starting workflow | Shared project schedules with manager and collaborator roles | Gantt planning with calendars, automatic scheduling and virtual resources |
| Permanent free access | Personal: one user, one project, 40 tasks | Paid packages after the 14-day evaluation |
| Paid entry capacity | Base: one manager, ten collaborators, five projects | Core: user-priced planning; current plan table lists unlimited projects |
| Scheduling permissions | Collaborators cannot change dates or edit tasks | Check the actual user and permission scope for schedule editors |
| Resource planning | Confirm required workload features in the retained package | Business lists workload and portfolio management |
| Construction depth | Builder Edition adds specialised construction workflows | Validate the required industry process within the chosen package |
| Budget trigger | Projects, tasks and manager responsibilities | Users, team-size bracket and required edition |
Four worked buying briefs
These are hypothetical scenarios with explicit assumptions. They do not establish equal capabilities, measured usability or a negotiated price.
| Buying brief | TeamGantt | GanttPRO |
|---|---|---|
| One planner and a 35-task project | Personal fits one project and 35 tasks for its one user. | Evaluate a paid plan after the trial; a free AI maker is not a free production subscription. |
| One planner and twelve task collaborators | Twelve collaborators exceed Base’s ten; quote a suitable package. | Specify thirteen people and their access requirements when requesting the user-based quote. |
| Two managers running eight projects | Base fails both the one-manager and five-project boundaries. | Project count alone is not the paid-plan limit; select the features and required users. |
| A portfolio with budget and workload planning | Confirm Business or the appropriate specialist edition against the exact planning needs. | Business explicitly lists workload, portfolios, budget planning and time tracking. |
One planner and a 35-task project
Can an ongoing free package fit?
TeamGantt: Personal fits one project and 35 tasks for its one user.
GanttPRO: Evaluate a paid plan after the trial; a free AI maker is not a free production subscription.
This checks capacity only. File handling and actual date-change behaviour still need evaluation.
One planner and twelve task collaborators
Does the entry team allowance fit?
TeamGantt: Twelve collaborators exceed Base’s ten; quote a suitable package.
GanttPRO: Specify thirteen people and their access requirements when requesting the user-based quote.
Do not treat a collaborator as having the same schedule-editing permissions as a manager.
Two managers running eight projects
What selects the next package?
TeamGantt: Base fails both the one-manager and five-project boundaries.
GanttPRO: Project count alone is not the paid-plan limit; select the features and required users.
Neither fact proves a lower total invoice; storage, support and term belong in the quote.
A portfolio with budget and workload planning
Which edition is relevant?
TeamGantt: Confirm Business or the appropriate specialist edition against the exact planning needs.
GanttPRO: Business explicitly lists workload, portfolios, budget planning and time tracking.
Test one delayed dependency and its impact on another project rather than relying on a dashboard screenshot.
Schedule ownership: list the people who can change dates
Separate staff who edit tasks from staff who only update progress or share files. Ask who can move a dependency, change a working calendar and approve a revised baseline. Invite the same roles in each authorised evaluation.
A shared link can communicate a schedule without granting editing access. Test what a client sees, whether private notes remain private and how a manager revokes that access. Keep the permission decision with the cost estimate.
Budget scope: projects and users are different units
For a growing delivery team, model both additional people and additional active projects. TeamGantt package capacity and GanttPRO team brackets react to different changes. Record the actual tier and term at each growth point.
Use standard renewal fees and a consistent currency in the quote. A trial with premium features can hide the tier needed after it ends; repeat the critical workflow in the retained package.
Questions before you choose
Is TeamGantt Personal a free team plan?
Its current limits are one user, one project and 40 tasks. It should not be priced as free access for a larger team.
Does GanttPRO Core include the whole Business workflow?
No. Business separately lists workload, portfolios, time tracking and budget planning.
Can TeamGantt collaborators change task dates?
The published role description says collaborators cannot change dates or edit tasks; managers own those actions.
Keep the assumptions with the figures
Use the date, billing cycle, units and limits with each example. Check current account terms before purchasing. Unverified prices and model costs stay unpriced.
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Use these examples when discussing the shortlist with your team.