Microsoft To Do vs Todoist
Microsoft To Do is a natural candidate for Microsoft-connected personal lists. Todoist is a separate project and task organisation service. Evaluate shared work and planning needs before paying for capabilities the team will not use.
Which option fits the requirement?
Microsoft To Do is a natural candidate for Microsoft-connected personal lists. Todoist is a separate project and task organisation service. Evaluate shared work and planning needs before paying for capabilities the team will not use.
Seven differences that change the shortlist
| Buying question | Microsoft To Do | Todoist |
|---|---|---|
| Primary role | Personal tasks and shared lists | Task organisation across projects |
| Account environment | Microsoft account environment | Todoist accounts |
| Organisation | Lists, tasks and steps | Projects, tasks, labels and supported views |
| Scheduling focus | Due dates, reminders and repeat settings | Dates, recurrence and selected reminder features |
| Collaboration context | Supported shared-list workflows | Shared projects and team features vary by plan |
| Evaluation focus | Account compatibility and Outlook task connections | Task capture, filters and the exact collaboration tier |
| Cost components | Account requirements and any separately used Microsoft services | Selected Todoist plan and required users or features |
Four worked buying briefs
These are hypothetical scenarios with explicit assumptions. They do not establish equal capabilities, measured usability or a negotiated price.
| Requirement | Proposed exercise | Accept when |
|---|---|---|
| Capture routine | Create a task with a note and due date from the intended device. | The task can be found and completed through the normal workflow. |
| Recurring work | Create and complete an example recurring task. | The next occurrence follows the intended scheduling rule. |
| Shared list | Share an authorised test list or project using the supported feature. | The team records who can view, edit and complete tasks. |
| List handover | Retain or transfer a small list through a supported route. | The important dates, notes and completion state can be checked. |
Capture routine
Can the team create a task with a note and due date from the intended device?
Microsoft To Do: With Microsoft To Do, create a task with a note and due date from the intended device.
Todoist: With Todoist, create a task with a note and due date from the intended device.
The task can be found and completed through the normal workflow.
Recurring work
Can the team create and complete an example recurring task?
Microsoft To Do: With Microsoft To Do, create and complete an example recurring task.
Todoist: With Todoist, create and complete an example recurring task.
The next occurrence follows the intended scheduling rule.
Shared list
Can the team share an authorised test list or project using the supported feature?
Microsoft To Do: With Microsoft To Do, share an authorised test list or project using the supported feature.
Todoist: With Todoist, share an authorised test list or project using the supported feature.
The team records who can view, edit and complete tasks.
List handover
Can the team retain or transfer a small list through a supported route?
Microsoft To Do: With Microsoft To Do, retain or transfer a small list through a supported route.
Todoist: With Todoist, retain or transfer a small list through a supported route.
The important dates, notes and completion state can be checked.
Workflow and product fit
Microsoft To Do is a natural candidate for Microsoft-connected personal lists. Todoist is a separate project and task organisation service. Evaluate shared work and planning needs before paying for capabilities the team will not use.
A personal task list is not a full portfolio-planning or resource-management system. Account requirements, shared-list behaviour, recurring tasks, reminders and offline access vary. Compare the same everyday task routine before selecting a paid tier.
Microsoft To Do product information ↗ · Todoist product information ↗
Cost and migration planning
For Microsoft To Do, include account requirements and any separately used Microsoft services. For Todoist, include selected Todoist plan and required users or features. Use the same workload and resilience assumptions, then confirm current vendor terms for the selected configuration.
Move a small list first and inspect due dates, recurrence, notes and completion states. Keep the source until the team knows which fields and shared permissions survive the transfer.
Questions before you choose
How should we choose between Microsoft To Do and Todoist?
Microsoft To Do is a natural candidate for Microsoft-connected personal lists. Todoist is a separate project and task organisation service. Evaluate shared work and planning needs before paying for capabilities the team will not use.
Which costs belong in the comparison?
For Microsoft To Do, include account requirements and any separately used Microsoft services. For Todoist, include selected Todoist plan and required users or features. Use the same workload and resilience assumptions, then confirm current vendor terms for the selected configuration.
What should we check before switching?
Move a small list first and inspect due dates, recurrence, notes and completion states. Keep the source until the team knows which fields and shared permissions survive the transfer.
Turn the comparison into your own evaluation
Use the same criteria and priorities for both products, keep unknowns unassessed and record the plan and evidence behind your ratings.
Build a Microsoft To Do vs Todoist scorecard →Keep the assumptions with the figures
Use the date, billing cycle, units and limits with each example. Check current account terms before purchasing. Unverified prices and model costs stay unpriced.
Download the buying examples as JSON ↓Share the comparison
Use these examples when discussing the shortlist with your team.