What is Microsoft Lists?
Microsoft Lists organises structured team information using list items, views and collaborative tracking within Microsoft 365. This profile focuses on the organisational list workflow and its account and sharing requirements.
Who is Microsoft Lists for?
Teams tracking assets, requests or other structured information inside an eligible Microsoft 365 and SharePoint arrangement.
Agree the records, views and people who maintain them
Lists supports a structured record workflow for items such as assets or requests. Define required columns, the owner of each record and the views that help people complete their work.
Use the SharePoint profile for the surrounding team information environment. A tailored Power Apps interface or automation needs its own scope and entitlement review.
Microsoft Lists features
The core capabilities to consider for your workflow.
- Structured lists with configurable columns
- Views, filtering and item tracking
- Team collaboration through Microsoft 365 and SharePoint
Microsoft Lists pricing
Eligible Microsoft 365 access
Check existing Microsoft 365 and SharePoint rights before purchasing another tool. Include the list design, permissions and any separate automation or custom-app entitlement in the decision.
Calculate the cost of your quote →Free access & evaluation
Organisational access is supplied through eligible Microsoft 365/SharePoint arrangements. Confirm the account entitlement; a trial is separate from permanent free business use.
Before you choose Microsoft Lists
Confirm the actual Microsoft 365/SharePoint entitlement and list permissions.
The iOS and Android Lists apps retired in mid-November 2025; use the current web route on mobile.
A view or filter should not be assumed to replace a permission design for sensitive records.
Check the actual workflow
Use fictional requests to check creation, assignment, updating and the permitted audience. Keep the permission design separate from the convenience of a filtered view.
Microsoft’s retirement guidance directs mobile users to a browser after the iOS and Android app retirement in mid-November 2025. Check the intended browser and account workflow rather than planning a new deployment of those apps.
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Microsoft Lists FAQs
What is Microsoft Lists used for?
Lists tracks structured information such as assets or requests using configurable columns, views and team collaboration in Microsoft 365.
Are the Microsoft Lists iPhone and Android apps still available?
Microsoft says those mobile apps retired in mid-November 2025. Lists data remains available through desktop or mobile web access.
Does my organisation already have Microsoft Lists access?
Check the actual Microsoft 365/SharePoint entitlement and account permissions. An existing organisational subscription may cover the workflow; verify before buying another product.
Does a filtered Microsoft Lists view define who can access the records?
Treat view design and permissions as separate requirements. Verify the actual audience and access arrangement rather than assuming a filter is an access boundary.