{
  "id": "microsoft-powerpoint-vs-google-slides",
  "ids": [
    "microsoft-powerpoint",
    "google-slides"
  ],
  "title": "PowerPoint vs Google Slides: free editing and presentation handovers",
  "kicker": "PRESENTATION SOFTWARE",
  "heading": "PowerPoint vs Google Slides:<br>create together. Deliver with confidence.",
  "deck": "Compare browser review, desktop design requirements, offline preparation and the final presenting device. Use the same six-slide rehearsal brief before choosing.",
  "description": "PowerPoint vs Google Slides: compare free web editing, slide masters, collaboration, PPTX handovers and offline preparation with a rehearsal checklist.",
  "answerHeading": "Choose for the final presentation.<br>Work back to the editing tool.",
  "answer": "Shortlist Google Slides for collaborative browser drafting when contributors can use the agreed account and file format. Shortlist desktop PowerPoint when the deck requires PowerPoint slide-master editing or another verified desktop feature. PowerPoint for the web is also a free browser option, with its own feature limits. Rehearse the final deck in the actual presenting application before treating a file handover as complete.",
  "researchTag": "PowerPoint / Slides",
  "researchLimit": "Official product and support documentation with an original proposed six-slide presentation brief. No slide conversion, playback, recording, offline session or comparative performance test was run.",
  "checkedAt": "2026-10-17",
  "type": "workflow-buying",
  "rows": [
    [
      "Free starting point",
      "PowerPoint for the web with a Microsoft account",
      "Core slide creation with a Google Account"
    ],
    [
      "Installed application",
      "Desktop PowerPoint needs an appropriate licence",
      "Browser editor with prepared computer offline access"
    ],
    [
      "Shared drafting",
      "Real-time co-authoring and comments in supported applications",
      "Live editing, comments and sharing controls"
    ],
    [
      "Slide-master requirement",
      "Microsoft lists master editing for PC and Mac, not the web",
      "Check the required theme and layout workflow in Slides"
    ],
    [
      "PowerPoint-file route",
      "Agree the PowerPoint application used for final acceptance",
      "Direct Office editing or a converted Google copy"
    ],
    [
      "Presentation readiness",
      "Rehearse the selected desktop or web application on the delivery device",
      "Prepare files and verify the intended browser or exported delivery copy"
    ],
    [
      "Paid capabilities",
      "Desktop and AI rights depend on the selected offer",
      "Some organisational, premium and AI features need an eligible plan"
    ]
  ],
  "scenarios": [
    {
      "name": "Four contributors review one deck",
      "question": "Can the team update and approve a single master?",
      "left": "Evaluate shared PowerPoint editing and the required application rights.",
      "right": "Evaluate shared Slides editing with named owners and reviewers.",
      "note": "Use fictional content and record who controls the final presentation copy."
    },
    {
      "name": "A client supplies a strict PowerPoint template",
      "question": "Does the design need changes to the slide master?",
      "left": "Use the required desktop application if master editing is essential.",
      "right": "Evaluate the theme and layout work needed, then return the agreed file for acceptance.",
      "note": "A matching screenshot does not establish editability or compliance with a template workflow."
    },
    {
      "name": "The presenter travels to an uncertain connection",
      "question": "Can the actual deck be delivered on that computer?",
      "left": "Check the installed application, local files, required fonts and media.",
      "right": "Prepare supported-browser offline files or agree a separate exported delivery route.",
      "note": "Rehearse with the delivery device during an authorised evaluation. An online preview alone is insufficient evidence."
    },
    {
      "name": "The final presenter uses another application",
      "question": "What does the recipient need to edit or play?",
      "left": "Identify the PowerPoint version, operating system and required presenting features.",
      "right": "Check the exported PPTX in that environment and retain the agreed master.",
      "note": "Inspect layout, notes, transitions and media; a PDF reference does not verify live slideshow behaviour."
    }
  ],
  "exampleTable": {
    "caption": "Original proposed six-slide rehearsal: record observations before accepting the handover",
    "headers": [
      "Check",
      "Sample deck content",
      "What to inspect",
      "Evidence to retain"
    ],
    "rows": [
      [
        "Layout",
        "Slides 1–2: title, agenda and an approved theme",
        "Fonts, title wrapping, master/layout editing and object alignment",
        "App/platform and recorded differences"
      ],
      [
        "Chart",
        "Slide 3: four-task project-hours chart; actual total 56 hours",
        "Values, labels, chart editability and the returned file",
        "Accepted data and visible chart output"
      ],
      [
        "Notes and ownership",
        "Slides 4 and 6: decision, next steps and presenter notes",
        "Notes visibility, final owner and the presenter’s workflow",
        "Named master and approved presentation copy"
      ],
      [
        "Delivery",
        "Slide 5: media requirement to specify before rehearsal",
        "Required media, transitions, device and offline arrangement",
        "Observed playback/readiness; unresolved requirements"
      ]
    ]
  },
  "sections": [
    {
      "id": "deck-handover",
      "title": "A six-slide brief covers creation and delivery",
      "paragraphs": [
        "Use a fictional six-slide project update: title, agenda, a project-hours chart, a decision, a slide reserved for an agreed media requirement, and next steps. Add speaker notes to the decision and final slide. The brief describes an evaluation to perform; it does not report a passed slide conversion or playback test.",
        "For the chart, use four fictional actual-hour values: Research 10, Build 23, Review 11 and Handover 12, totalling 56. Ask the receiving editor to verify both the displayed values and whether the chart remains editable in the required way. A fixed image of the chart and an editable chart are different deliverables.",
        "Keep the original input, shared master, returned editable deck and approved delivery file under distinct names. Reopen the returned deck in the application the presenter will use. Inspect line wrapping, notes, charts and media, and record the application/platform alongside any accepted differences."
      ],
      "links": [
        {
          "url": "https://support.google.com/docs/answer/9406611?hl=en",
          "label": "Google: Office-format editing and converted copies"
        }
      ],
      "navLabel": "Deck handover"
    },
    {
      "id": "masters-and-collaboration",
      "title": "Compare the required design action, not just a product name",
      "paragraphs": [
        "Microsoft’s current platform table lists slide-master editing for PC and Mac PowerPoint and marks it unsupported in PowerPoint for the web. It also lists real-time co-authoring and comments across supported platforms. Free web collaboration and desktop template design should therefore be assessed as separate requirements.",
        "Google Slides offers live editing, comments and sharing controls. Some organisation templates and other premium capabilities depend on the Workspace plan. Confirm the exact design and review actions that contributors need; do not assume every paid feature is included in a personal account.",
        "When a client requires an editable PowerPoint template, name the acceptance owner and application before drafting. Agree how design changes are approved and who retains the final master. If the required action is unavailable in the proposed editor, include the alternative workflow and its cost in the decision."
      ],
      "links": [
        {
          "url": "https://support.microsoft.com/en-us/powerpoint/compare-powerpoint-features-on-different-platforms",
          "label": "Microsoft: PowerPoint capabilities by platform"
        },
        {
          "url": "https://workspace.google.com/intl/en_uk/products/slides/",
          "label": "Google Slides: collaboration and premium feature scope"
        }
      ],
      "navLabel": "Design & collaboration"
    },
    {
      "id": "offline-and-delivery",
      "title": "Rehearse the presenting setup before an event",
      "paragraphs": [
        "Google’s computer offline route requires Chrome or Edge, a normal profile, the offline extension and advance file preparation. Check the deck’s readiness while connected. The computer instructions should not be treated as setup instructions for a mobile app.",
        "For a PowerPoint delivery, identify the actual installed or browser application and the licence needed for the chosen features. Use the presenting device to check the required fonts, media, notes and output. Keep a fixed reference copy if useful, while recognising that a PDF cannot validate interactive playback.",
        "Budget for the retained app rights, any paid organisational or AI capabilities, template changes and rehearsal time. Existing suitable subscriptions may reduce the incremental purchase. Make the decision from the accepted delivery workflow rather than a generic claim that one editor always produces better slides."
      ],
      "links": [
        {
          "url": "https://support.google.com/docs/answer/6388102?hl=en",
          "label": "Google: computer offline requirements"
        },
        {
          "url": "https://support.microsoft.com/en-gb/accounts-billing/subscriptions/what-s-the-difference-between-a-microsoft-365-subscription-and-free-web-apps",
          "label": "Microsoft: free web apps and desktop rights"
        }
      ],
      "navLabel": "Offline & delivery"
    }
  ],
  "faqs": [
    {
      "question": "Is Google Slides better than free PowerPoint?",
      "answer": "Compare Slides with PowerPoint for the web for browser collaboration. Assess desktop PowerPoint separately when the deck requires desktop features. Choose around the final presenter, file and design workflow."
    },
    {
      "question": "Can PowerPoint for the web edit the slide master?",
      "answer": "Microsoft’s platform comparison marks slide-master editing as unsupported in PowerPoint for the web and supported in PC and Mac PowerPoint."
    },
    {
      "question": "Can Google Slides edit a PowerPoint file without converting it?",
      "answer": "Yes. Google documents direct Office-file editing in Slides. Converting creates a separate Google copy. Check the final file in the receiving application."
    },
    {
      "question": "Can Google Slides work offline on a computer?",
      "answer": "Yes, with advance setup in Chrome or Edge, a normal browser profile, the Google Docs Offline extension and the required deck ready on the device."
    },
    {
      "question": "Will a PowerPoint deck look and play identically in Google Slides?",
      "answer": "Identical layout and playback should not be assumed. Rehearse the actual deck, fonts, charts, notes, transitions and media in the final presenting application."
    },
    {
      "question": "Do I need a paid subscription to create presentations?",
      "answer": "Both PowerPoint for the web and core Google Slides provide free starting points. Desktop PowerPoint and some organisational, premium or AI features have separate rights and costs."
    }
  ],
  "relatedLinks": [
    {
      "path": "/categories/presentation-software/",
      "title": "Browse presentation applications"
    },
    {
      "path": "/guides/google-docs-offline-not-working/",
      "title": "Prepare Google editor files for offline use"
    },
    {
      "path": "/compare/microsoft-excel-vs-google-sheets/",
      "title": "Compare Excel and Google Sheets"
    },
    {
      "path": "/guides/software-buying-checklist/",
      "title": "Plan a software evaluation"
    }
  ],
  "datasetDescription": "Seven presentation differences, four proposed buying briefs and a four-part six-slide rehearsal checklist. No measured slide conversion, playback or offline result.",
  "sources": [
    {
      "url": "https://www.microsoft.com/en-gb/microsoft-365/powerpoint",
      "facts": "Free web presentation offer and paid application routes."
    },
    {
      "url": "https://support.microsoft.com/en-gb/accounts-billing/subscriptions/what-s-the-difference-between-a-microsoft-365-subscription-and-free-web-apps",
      "facts": "Web-only and desktop application entitlements."
    },
    {
      "url": "https://support.microsoft.com/en-us/powerpoint/compare-powerpoint-features-on-different-platforms",
      "facts": "Slide-master editing and collaboration across PC, Mac and web platforms."
    },
    {
      "url": "https://workspace.google.com/intl/en_uk/products/slides/",
      "facts": "Browser creation, co-editing and edition-dependent premium features."
    },
    {
      "url": "https://support.google.com/docs/answer/9406611?hl=en",
      "facts": "Direct PowerPoint-file editing versus converted Google copies."
    },
    {
      "url": "https://support.google.com/docs/answer/6388102?hl=en",
      "facts": "Computer offline preparation and readiness checks."
    }
  ],
  "downloads": [
    {
      "path": "/downloads/powerpoint-vs-slides-rehearsal-checklist.csv",
      "title": "Download the presentation rehearsal checklist (CSV)",
      "description": "Four checks for the six-slide brief, with blank fields for each editor’s observed result, the presenting application and the acceptance owner."
    }
  ]
}