{
  "id": "asana-vs-clickup",
  "title": "Asana vs ClickUp: free plans, guests and team limits",
  "description": "Compare Asana and ClickUp for a small team: current free-plan limits, file storage, client permissions, paid seats and four practical buying scenarios.",
  "checkedAt": "2026-10-14",
  "datasetDescription": "Four hypothetical team scenarios comparing current Asana Personal and ClickUp Free Forever limits with paid guest-access rules. Figures distinguish shared storage from per-file limits and organization guests from workspace billing; current paid prices are not inferred from conflicting packages.",
  "rows": [
    [
      "Free team size",
      "Current Personal: up to two seats per shared team/project",
      "Free Forever: unlimited free members and guests"
    ],
    [
      "Files",
      "Unlimited storage with 100 MB maximum per file",
      "60 MB shared attachment storage; do not interpret it as 60 MB per file"
    ],
    [
      "Client permissions",
      "Check the actual free sharing arrangement; paid organization guests differ from workspace collaborators",
      "Free guests receive full permissions; paid plans provide guest permission controls"
    ],
    [
      "Paid planning",
      "Starter adds timeline/Gantt, forms, custom fields and rules; Advanced adds portfolios and goals",
      "Choose the current package that includes your required views, dashboards and automation capacity"
    ],
    [
      "External access on paid plans",
      "Organization guests outside the company domain are not billed; workspace collaborators count",
      "View-only guests can be unlimited on paid plans; permission-controlled guests have plan-specific capacity"
    ],
    [
      "Paid seat boundary",
      "At least two seats; larger teams are billed in increments",
      "Each Workspace upgrades separately; excess permission-controlled guests can create a paid member seat"
    ],
    [
      "AI budget",
      "AI Studio credits are a separate allowance from ordinary workflow rules",
      "AI packaging and credits depend on the offer shown to your account"
    ]
  ],
  "scenarios": [
    {
      "name": "Two colleagues, light file use",
      "members": 2,
      "attachmentStorageMb": 20,
      "largestFileMb": 10,
      "asana": "Current Personal fits these people and file limits.",
      "clickup": "Free Forever fits these people and shared-storage limits.",
      "note": "A capacity fit does not establish that your chosen report, form or automation is included. ClickUp’s native per-file upload limit is not modelled here."
    },
    {
      "name": "Three colleagues starting a new account",
      "members": 3,
      "attachmentStorageMb": 20,
      "largestFileMb": 10,
      "asana": "Current Personal exceeds the two-seat boundary; evaluate a paid plan.",
      "clickup": "Free Forever permits three members; check its feature limits.",
      "note": "Old Asana accounts may show legacy terms. Read the account’s actual downgrade or upgrade screen rather than using historic ten-seat articles for a new account."
    },
    {
      "name": "Two colleagues with 80 MB of attachments",
      "members": 2,
      "attachmentStorageMb": 80,
      "largestFileMb": 20,
      "asana": "Fits the listed storage and per-file boundaries.",
      "clickup": "Exceeds the 60 MB shared-storage allowance.",
      "note": "Four 20 MB files total 80 MB. An individual file fitting a limit does not make the whole collection fit a shared cap."
    },
    {
      "name": "Two paid members and eight commenting clients",
      "members": 2,
      "permissionControlledGuests": 8,
      "asana": "In a paid organization, verify eight genuine external guests and their access. Workspace collaborators are billed differently.",
      "clickup": "On the documented Unlimited package, two members include seven permission-controlled guest places; the eighth can add one paid member seat.",
      "note": "That additional seat raises documented guest capacity to nine, giving three billed member seats for two internal members in this example. This is an Unlimited-package rule, not a quote for every newer ClickUp offer."
    }
  ],
  "faqs": [
    {
      "question": "Can three people use Asana for free?",
      "answer": "The current Personal package supports two seats in a shared team or project. Some older accounts have legacy arrangements, so check the actual account terms. Do not budget a new three-person team around an old ten-seat limit."
    },
    {
      "question": "Is ClickUp’s free storage 60 MB per file?",
      "answer": "No. The listed 60 MB is shared attachment storage. Tasks do not count against it. Several small files can exceed the total even if no individual file is large."
    },
    {
      "question": "Are clients always free on paid plans?",
      "answer": "No. Asana organization guests outside the company domain differ from workspace collaborators. ClickUp distinguishes view-only guests from permission-controlled guests, and excess permission-controlled guests can add a billed member seat."
    },
    {
      "question": "Which is better for a UK team?",
      "answer": "Start with your people, files and client access, then test the same project. Obtain GBP quotes for the current package, actual billed seats and AI extras. No universal price or usability winner is established by these plan limits."
    }
  ],
  "sources": [
    {
      "url": "https://asana.com/pricing",
      "facts": "Current two-person Personal, 100 MB per-file limit and paid feature boundaries."
    },
    {
      "url": "https://help.asana.com/s/article/asana-personal-plan-details?language=en_US",
      "facts": "Current vs legacy Personal seat rules."
    },
    {
      "url": "https://help.asana.com/s/article/asana-subscriptions-and-pricing?language=en_US",
      "facts": "Two-seat paid minimum, increments and organization/workspace guest distinction."
    },
    {
      "url": "https://clickup.com/pricing",
      "facts": "Free members/guests, 60 MB shared storage and multiple current plan variants."
    },
    {
      "url": "https://help.clickup.com/hc/en-us/articles/6303244318999-Pricing-per-user-role-and-plan",
      "facts": "Unlimited guest allowance: 5 for first member, +2 for each further member; excess adds member seat."
    },
    {
      "url": "https://help.clickup.com/hc/en-us/articles/6310022323991-Guest-type-user-roles",
      "facts": "Free full guest permissions, paid guest roles and charges."
    },
    {
      "url": "https://help.clickup.com/hc/en-us/articles/10129535087383-Intro-to-pricing",
      "facts": "Each workspace upgrades separately; some workspaces see newer packages."
    }
  ]
}